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How can I backup Gmail Emails to my Computer/PC?

Sometimes, users forget their passwords and can’t access their accounts anymore. It can be a real nightmare because all the important emails and other Google data might become inaccessible. It’s like losing access to all your emails, pictures, and other things you use on Google. As a result, users want to backup Gmail emails to Computer to save their data. 

With the help of the Gmail Backup Tool, users can easily download Gmail Email to PC without data loss. This blog will discuss possible ways for the same. But before moving further, we will mention common reasons regarding that.

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Need to Backup Gmail Inbox Messages to Computer?

Backing up Gmail emails on your computer is like making an extra copy of your important messages. Moreover, you can also save them on your own computer instead of just keeping them on the Internet. Following are some reasons to backup Gmail Emails to Computer. 

  • Data Protection: Keeping a copy of your Gmail messages on your computer adds an extra layer of protection. 
  • Offline Access: When you have a backup on your computer, you can access your emails even when you aren’t connected to the internet. 
  • Avoid Loss: Gmail outages or technical issues can sometimes result in temporary loss of access to your emails.  
  • Easy Searching: Some users find it more simple to search and organize emails on their local computer rather than using Gmail’s search functions. 
  • Personal Archives: Backing up emails lets you create a personal archive of your digital communications.

Here are some common reasons to download Gmail Emails to PC. Now, we will learn the best possible ways for the same. 

How to Backup Gmail Emails to Computer?

The following section consists of multiple solutions to backup Gmail Inbox Messages to Computer. First, we will accomplish this through a reliable procedure. After that, we will perform it manually. However, every manual approach requires technical expertise regarding the appropriate topics. 

Method 1: Professional Technique to Download Gmail Emails to PC

Gmail Backup Tool is the most exclusive and foremost utility. It allows users to save their Gmail emails locally without bearing any challenges. Moreover, this software is competent enough to migrate Gmail to Office 365 with 100% data security. In fact, this comprehensive program aids in providing a preview panel and maintaining hierarchical folders. Now, we will mention the in-depth working of the software. It will definitely clear all your doubts. 

Steps to Save Gmail Emails Locally

  • Download Gmail Backup Tool on your system. 
  • After that, mention the login credentials of Gmail. 
  • Then, mark the Gmail folders in a preview panel and move further. 
  • Now, select PDF file format as a saving file. 
  • Users can also highlight the additional features to make the conversion process easier. 
  • Afterwards, set the destination path where users want to save the newly created file. 
  • At last, click the Convert button to start the conversion process. 

Here is the direct and shortcut procedure to Backup Gmail Emails to Computer. The above solution doesn’t require any manual expertise. Moreover, users can effortlessly perform bulk conversion without losing a single piece of data. If you’ve technical knowledge of Gmail and related applications, go with the manual method. 

Method 2: Backup Gmail Emails to Computer Using Google Takeout 

Google Takeout is a tool that helps you download a copy of your data from Google services like Gmail. Follow the below steps to clear all your doubts. 

  • Open the program you use to access the internet, like Google Chrome or Mozilla Firefox.
  • Mention “Google Takeout” in the search bar and press Enter
  • If you’re not logged in, sign in with your Gmail email address and password.
  • You’ll see a list of Google services. Click on “Mail” or “Gmail” to choose it.
  • You might see options to customize your backup. You can choose which labels (folders) you want to include, the format of the emails, and more. 
  • Scroll down and click the “Next” button.
  • You can receive a download link through email and add the backup directly to Google Drive.
  • Pick the file type as ZIP and the size of the files. 
  • Click the “Create export” button. Google will start preparing your backup.
  • Depending on the size of your Gmail data, it might take some time for Google to create your backup. 
  • If you received an email, open it and click the download link
  • When you backup in a ZIP file, double-click on it to unzip it. Inside, you’ll find your Gmail emails in a format that you can open with a web browser or email program on your computer.

The above procedure will help you to Backup Gmail Emails to Computer. 

Method 3: Download Gmail Emails Locally 

  • Open the default browser on your system. 
  • After that, open Gmail on your screen.  
  • In the top-right corner, you’ll see a small gear icon. Click on it, and a menu will appear. Select “See all settings.”
  • Click on the tab at the top that says “Forwarding and POP/IMAP.”
  • Find the section that says “IMAP Access” and make sure “Enable IMAP” is selected.
  • Scroll to the bottom of the page and click the “Save Changes” button.
  • Now, open the program on your computer that you use to read and send emails. 
  • In the email program, click the Add Account” option or “Set Up New Account.” 
  • You’ll ask to enter your name, email address, and password. Follow the steps to connect your Gmail account to the email program.
  • Once the account is set up, your computer will start syncing with your Gmail account. It means it will download your emails to your computer. 

Now you can open the email program on your computer anytime to read and write emails. Your Gmail emails are safely stored on your computer.

NOTE: You can also save Gmail email as PDF File format to protect your data from accidental loss. 

Final Thoughts 

The above article highlighted various reasons for downloading Gmail emails locally. Moreover, it also described several procedures to Backup Gmail Emails to Computer. You can opt for any of them where you feel more comfortable.

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