How to Convert AOL Email to PDF – Complete Guide

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  • Updated on
    October 25th, 2025
  • Read Time
    7 minutes
Introduction:
AOL Mail, once one of the most popular email services, is still widely used by professionals and individuals for storing personal and business emails. However, due to increasing data breaches and cloud dependency, many users now prefer to convert AOL emails to PDF to ensure offline access and data security. PDF files are portable, easily shareable, and compatible with all devices and operating systems.

Consequently, in this guide, you’ll learn both manual and professional AOL Backup Tool to save AOL email as PDF effectively — along with their pros, cons, and expert recommendations.


Mac

Why Convert AOL Email to PDF?

To begin with, there are several crucial reasons why users want to save their AOL Email as PDF files:

  • Backup Important Emails: Keep a secure offline copy of important business or legal conversations.
  • Data Security: Protect emails from accidental deletion or server issues.
  • Easy Accessibility: Notably, PDF files can be opened on any device — desktop, mobile, or tablet.
  • Print or Share Easily: Additionally, PDFs maintain the same layout, making them ideal for printing or sharing evidence.

Furthermore, many users also search for ways to Save aol email as pdf iphone or Save aol email as pdf online — so this guide covers all possibilities.

Real-Time User Problems:

Many users face issues like:

  • “I tried to print my emails to save them, but none of the attachments came through, so the backup is incomplete.”
  • “Saving a few hundred AOL emails manually is extremely slow and frustrating; it feels like it’ll take all day.”
  • “I want to transfer my AOL emails to access them offline on my iPhone, but the manual export options don’t support this.”
  • “When I export emails manually, the original folder structure gets messed up, making it hard to find what I need later.”

Manual Methods to Convert AOL Email to PDF

If you prefer not to use third-party software, AOL allows a few manual methods. However, these are suitable only for users who have fewer emails to export.

Method 1: Using AOL Webmail Print Option

Unquestionably, this is the easiest way to save a single AOL Email as PDF.

  1. First, log in to your AOL Mail account in your web browser.
  2. Next, open the email you want to save.
  3. Then, click the “More” (three dots) option above the message.
  4. Afterward, choose Print Message from the drop-down menu.
  5. Subsequently, in the print window, select “Save as PDF” instead of an actual printer.
  6. Finally, click Save, then select the destination folder on your computer.

Method 2: Using Microsoft Outlook

If you have configured your AOL account in Outlook, follow these steps:

  1. To start, open Outlook on your computer.
  2. Second, select the AOL email you wish to export.
  3. Next, go to File → Print → Microsoft Print to PDF.
  4. Then, choose the desired folder and click Save.

Alternatively, you can copy the email content and paste it into Word, then export it as a PDF. However, this method becomes time-consuming for multiple emails.

Limitations of Manual Methods

While these steps are free and simple, they come with several drawbacks:

  • Time-consuming for multiple or large mailboxes.
  • Moreover, no attachments are exported (in most cases).
  • The process is repetitive — consequently, each email must be saved individually.
  • Finally, there is no batch export or automatic backup option.
  • What’s more, it doesn’t easily support Save aol email as pdf online or mobile export options.

Due to these issues, consequently, most users prefer a faster and more reliable solution.

Professional Method: AOL Backup Tool

To overcome the manual limitations, therefore, you can use a professional tool like the MacSonik AOL Backup Tool for Mac & Windows. In essence, it is designed to convert AOL email to PDF in bulk while keeping the original folder hierarchy intact.

Steps to Save AOL Email as PDF using MacSonik Tool

  1. First and foremost, download and install MacSonik AOL Backup Tool on your system.
  2. Then, launch the software and sign in using your AOL credentials.
  3. Next, select the mailbox folders (Inbox, Sent, Drafts, etc.) you want to export.
  4. After that, choose PDF as the output format from the saving options.
  5. Additionally, apply filters (date range, subject, sender) if required.
  6. Ultimately, click Convert to start saving all AOL emails as PDFs.

This automated process, furthermore, ensures high data accuracy and complete folder structure retention.

Key Benefits of Using MacSonik AOL Backup Tool

  • Batch conversion of multiple emails at once.
  • Furthermore, it saves attachments along with emails in PDF.
  • In addition, it maintains folder hierarchy and email metadata.
  • Moreover, it allows users to Save aol email as pdf online directly from the web.
  • By the same token, it works smoothly for users who want to Save aol email as pdf iphone by exporting to cloud drives.
  • Above all, it provides a 100% secure login and no data alteration.

Manual vs. Professional Method: Comparison

Feature Manual Method MacSonik AOL Backup Tool (Professional Method)
Bulk Conversion The manual process allows exporting or downloading emails individually, which makes it impractical for large mailboxes. Supports simultaneous conversion of multiple AOL email files, saving considerable time and effort for bulk data processing.
Attachments Handling There is a high risk of missing email attachments due to manual oversight or technical limitations during export. All attachments are automatically and accurately included with each email during the backup process.
Time Efficiency The process is time-consuming and repetitive, especially for users handling numerous mail folders or large data volumes. The tool executes high-speed conversions, reducing total processing time significantly.
Folder Structure Preservation Manual exports often result in lost or disorganized folder hierarchies, making mail retrieval cumbersome. Retains the original folder structure and hierarchy, ensuring organized and easy-access backups.
Technical Skill Requirement Requires users to follow complex instructions and multiple steps, increasing the chances of human error. Designed with an intuitive interface requiring minimal technical knowledge to operate efficiently.
Filters and Customization Lacks customization—users cannot apply filters or select specific emails for export. Offers advanced filters such as date range, sender/receiver email selection, and exclusion options to tailor backup results.

Conclusion

Whether you use AOL for personal or professional emails, creating secure backups is essential. To be sure, the manual methods work fine for limited data, but for complete and hassle-free results, it’s best to convert AOL email to PDF using the MacSonik AOL Backup Tool. Not only does it save time, but it also ensures data integrity, attachments, and easy access across all devices.

So, consequently, don’t risk losing your valuable communication — Save AOL Email as PDF today for permanent and safe storage!

Frequently Asked Questions

Q1. Can I save AOL email as PDF on iPhone without a PC?
Ans: Yes, by logging into AOL Mail via Safari or Chrome on your iPhone, open the email → tap Share → Print → Save as PDF.

Q2. How many emails can I export using the manual method?
Ans: You can save one email at a time manually. For bulk export, use the MacSonik AOL Backup Tool.

Q3. Does the software preserve attachments and formatting?
Ans: Yes, the MacSonik AOL Backup Tool exports all attachments and maintains the original email layout in PDF format.

About The Author

Abhishek Singh is a Technical Content Writer at Aryson Technologies, where he specializes in creating clear and insightful content on data migration, email management, and file recovery solutions. With a keen eye for detail and a passion for simplifying complex technical concepts, he helps users understand and navigate advanced software tools with ease.

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