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2 Proven Ways of Migrating Email from One Host to Another

 Saumya Tandon

  • Published on:  January 16th, 2023
  • Updated on:  September 22, 2023

Summary: Are you also not satisfied with the services your host offers and seeking a solution to migrating email from one host to another? Then, in this article, you will go through the best ways to migrate email to a new host manually or using an automated Cigati IMAP Backup Tool.

If you are a professional user, you invariably use websites to carry out tasks. The websites you are using are managed by hosting companies. However, these hosting websites offer the best services to their users. But often, users are not satisfied with the services they offer to them. Therefore, many users seek ways for moving email from one host to another. So, in the following section, we will explore methods to transfer the mailbox of one hosting to another.

Manual Ways of Migrating Email from One Host to Another

In this section, we will first go over the manual method. Although, this technique is full of complex steps and demands highly proficient technical know-how. In addition, this manual task can accomplish in several stages. So, it is advisable, to take a backup of your data before implementing this approach.

This approach demands three stages for execution. Here are the stages.

Stage 1: Add the New Email Account With the Latest Host
Stage 2: Configure Email Related DNS (Domain Name Service) records.
Stage 3: Add a New Email Address on Your Devices.
Stage 4: Copying Emails from Old Host to the New Host

Each stage is thoroughly described in the section that follows. Adhere to the instructions for migrating email accounts from one host to another.

Stage 1: Add the New Email Account With the Latest Host

It is the first stage of migrating email from one host to another. Follow the steps below.

  • Generate a new account with the new host. Make sure you have purchased the new domain, and the old hosting webmail must be active or renewed.
  • Decide on a new email hosting provider which supports IMAP protocol.
  • Create a new email ID for your selected new hosting provider.
  • Decide the password for your new email address.
  • Finally, your new account will create on your newly chosen hosting website.

Note: Double-check that you have saved your email and its credentials securely. These certifications may be required when configuring emails in your new hosting email client.

Take the following steps for transferring email from one host to another.

Also Read: Resolve IMAP AOL.Com Not Responding Error

Stage 2: Configure Email Related DNS (Domain Name Service) Record

  • To begin, go to your domain registrar and locate the nameservers for your domain.
  • When you provide your DNS host, go to that service provider’s website and check your existing DNS records.
  • Then, obtain the DNS documentation for your new email hosting service and open it to identify which DNS entries are necessary to establish our domain at your new provider.
  • Now, update the necessary DNS records.
  • Please wait for the DNS to update itself because this process is time-taking.
  • You should be able to send an email to that address from another account after your DNS modifications have taken effect. (For instance, check it by sending an email from a personal email account, and it will appear in your new inbox).

The above steps use to configure the email-related DNS record. Take the last stage for migrating email from one host to another.

Stage 3: Add a New Email Address on Your Devices

You will need an email program, such as Apple Mail or Mozilla Thunderbird, to configure your new email address on your devices. Although the steps are straightforward, they must carry out systematically to avoid losing your data. Adhere to the instructions to be followed.

  • Enter your login credentials.
  • You must also ensure that the right incoming (IMAP) and outgoing (SMTP) mail server names used during setup.
  • After properly configuring your email client, you can receive and send emails.
  • You may also drag and drop emails from one inbox folder to another.

It is the last stage of transferring email from one host to another. But if you have important messages in your old hosting email application and want to migrate them to the new hosting webmail. Following that, you must do the things listed below.

Stage 4: Copying Emails from Old Host to the New Host

Follow the instructions below to complete this stage. Well, this stage is optional. If you consist important emails available in your old hosting webmail and decide to transfer. Additionally, if you are not ready to run your last webmail, you can copy your desired emails into the new hosting webmail. Here are the steps you need to follow for migrating email from one host to another.

Prerequisite The existing and new IMAP accounts should be configured. These have to display in the mail client.

  • Drag and drop your selected emails from one IMAP account’s inbox to another to migrate them.
  • Moving emails in mass at once may cause the email client to crash. It is advisable to wait for a few moments after shifting the mail because it may take time to move mail from one server to another.
  • The emails are downloaded from the old server to the local disc and then transferred to the new server.
  • After you’ve done this, you’ll notice that your emails have successfully transferred to the new server.

The above stages require migrating email from one host to another. These phases are difficult and necessitate a high level of technical proficiency. Furthermore, you can not complete this task in a single go. Moreover, if you have not performed any stage systematically. You are in a state where you can not recover your data. So to ease your task, you can use the IMAP Backup Tool.

Advanced Solution for Migrating Email From One Host

The Cigati IMAP Backup Tool is one of the best and most reliable tools for downloading, exporting, and backing up emails. That includes all attachments kept on the IMAP server. It enables users to transfer IMAP-based email clients to the most practical clouds. Like Office 365, Gmail, Yahoo, Hotmail, Thunderbird, and other IMAP server accounts. In addition, there are certain advanced features of the utility that you can avail of after using this tool, Below are a few cutting-edge attributes of the utility.

Why Prefer Automated Tool to Migrate Email to New Host

  • You can take a backup of your IMAP mailbox to the PST, MSG, PDF, MBOX, CSV, EML, and others.
  • Additionally, you can save your emails locally on a hard drive or external hard drive without losing any data.
  • You can split your large PST into your desired sizes in MB or GB.
  • With the help of this tool, users can also migrate from IMAP to Office 365, GMail, Thunderbird, Hotmail, iCloud, and many other email clients.
  • It comes with an advanced filter that removes duplicate emails and increases machine storage.

The above are advanced attributes of the IMAP Backup Tool. Therefore, you can use this utility to move email accounts from one host to another.


Following the article systematically, you have multiple options for migrating email from one host to another. If you opt for a manual approach, you can lose your data if you are not technically proficient. On the contrary, an automated tool is easy to use and does not demand technical expertise. In addition, you can avail of its features after using this utility.

About The Author:

Saumya is a proficient technical content writer with a deep passion for technology and a natural talent for writing. She excels in creating compelling and informative content that captivates readers on technology websites. Her areas of specialization include data migration, Email backup, and recovery, where her vast expertise enables her to develop superior-quality content that is both educational and stimulating.

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