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Explore 2 Secure Ways to Merge Calendars in Outlook

Summary: Are you looking for a reliable solution to merge calendars in Outlook? Then this article is for you. You will get the explanations for combining several calendars into one.

Unquestionably, Outlook is a prime example of advanced technical proficiency. It keeps mail service and calendar service on the same page. It allows you to manage and organize meetings, set reminders for appointments, and perform a variety of other tasks.

Additionally, it authorizes you to add multiple users under a single domain, and these users frequently have access to a variety of calendars, some of which are shared by managers, colleagues, or clients. The issue starts when you want to combine multiple Outlook calendars into one. Fortunately, you can accomplish this task with Outlook. It offers you the option to merge multiple calendars into a single unit.

Also Read: Migrate Outlook to a New Computer

Merge Calendars in Outlook With In-built Solution

Well, Outlook offers you a two-step process to merge calendars. Let’s check out these stages.

Stage 1: Export Items from the One Calendar.
Stage 2: Import the Exported Items to the Desired Calendar.

Let’s unleash these stages in more detail.

Stage 1: Export Items from the One Calendar

  • Open Outlook and move to the File tab.
  • Click the Options menu from the list of choices.
  • On the new page, go to the Advanced button, and click the Export option under the Export menu.
  • Then, click Export to a file option > Next.
  • Select Outlook Data File (.pst) from the choices.
  • Choose the calendar folder you want to export.
  • Assign the folder name and location in the Save Exported file box.
  • Manage the Duplicate features and click the Finish button.

Once you successfully export the items to your desired location, import them to your desired folder and accomplish the task of combining calendars in Outlook.

Also Read: Merge Duplicate Contacts in Outlook

Stage 2: Import the Exported Items to the Desired Calendar

  • In the MS Outlook application, click the File tab.
  • Click the Open & Export > Import/Export.
  • Choose Import from another program or file from the list of choices.
  • Prefer the Outlook Data File (.pst) option.
  •  Browse the location of the file to import you created above.
  • Click the Calendar folder under Select the folder to import from a box.
  • Select the import location, and lastly, click the Finish button.

And that’s how you can merge multiple calendars in Outlook.

However, the above method is complicated and does not merge easily every time. Sometimes the situation deteriorates and is not handled properly. Additionally, you must be highly technically skilled to run this above-stated approach.

If you want to merge calendars in Outlook flawlessly, you must opt for a third-party tool. It will offer you several other features other than merging the calendars. Check the details below.

Automated Approach to Merge Calendars in Outlook

The Cigati PST Merger Tool is a feature-rich tool that can merge two or more calendars in Outlook 2019 and other previous Outlook versions. It will make your merger task easier effective, and more efficient. Additionally, you can merge or join emails, contacts, notes, tasks, and journals. Additionally, you have the choice to use other Outlook features included in the tool, such as applying passwords, deleting duplicate calendars, and more. Moreover, you can combine two or more calendars in just a few minutes. Let’s check out how.

Steps to Merge Calendars in Outlook

  • Download the Cigati PST Merge Tool.
  • Add the Calendar files or folder you want to merge.
  • After selecting the folders to merge, choose the Join or Merge option.
  • Select the Calendar from the list of items, and manage the other features of the utility.
  • At last, click the Merge button, and in this way, your added calendars will merge.


The above write-up explains the methods to merge calendars in Outlook using manual and professional approaches. The manual process, on the other hand, requires technical know-how to complete and is also very time-consuming. On the flip side, a professional tool is easy to use and allows you to merge 2 calendars in Outlook without any technical knowledge.

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