Summary-: Microsoft Outlook is a widely used email software that saves data in both OST and PST file formats. Both formats provide users with the ability to access their email data both online and offline. However, when switching from one computer to another, we need to export OST file to PST format. In this blog, we will describe you the manual solution and a professional solution that consists of Cigati OST to PST Converter Tool to perform this migration process without any hassle.
Microsoft Outlook is one of the most popular email clients across the world. Because of its advanced and multiple supporting features, many users use it for personal and professional purposes. It saves all the data in OST file formats. OST files refer to the Offline Storage Table. It is a file format used by Microsoft Outlook to save your emails and other Outlook items locally on your computer. It allows users to continue offline accessing their emails, calendar, and mailbox data. All the changes will synchronize automatically that are made offline after connecting with the server again.
Although, these files are used to provide offline functionality in scenarios where the user is not connected to the Exchange server, such as when working remotely or traveling. However, these OST files can get corrupted due to malware attacks and viruses, In addition, it is not compatible with other email clients. In this regard, we need to convert OST files to PST. It will allow you to view or access your OST file data using the Outlook application. This blog will discuss the most prominent methods to export OST file to PST format. But before that, we will discuss why we need to change OST to PST.
Why Export OST file to PST?
- Switching Outlook Profiles: If a user is switching from one Microsoft Outlook profile to another, they need to convert their OST file to a PST file to import their email, contacts, and calendar data into the new client.
- Data backup: Converting an OST file to a PST file can provide a backup copy of an individual’s email, contacts, and calendar data, which can be useful in case of data loss or corruption.
- Access to data on different computers: OST files are specific to the computer on which they were created and cannot be accessed on other computers. By converting an OST file to a PST file, the data can be accessed on any computer with Microsoft Outlook installed.
- Sharing data with others: By exporting OST to PST, users can easily share their email data with others who may not have access to their email client. The PST file can be transferred to another computer or device, allowing others to view the data.
Also Read: OST to PST Converter Full Version Software
Manual Ways to Export OST File to PST
Here, we will discuss the three best manual solutions that will help you to export OST to PST.
Solution 1: Export Mailbox Data as a PST file
In this method, we will convert OST file to PST format with the help of the Microsoft Outlook application. First, you need to log in to your Outlook account, then follow the below steps:
- After successfully signing in to your Outlook application, navigate to the File menu and click on the Open & Export option to choose Import & Export.
- Now, select the Export to a file option and tap on the Next button.
- Then, choose the Outlook Data File (.pst) option and click on the Next tab.
- After that, select the folders you want to export and press the Next tab.
- Here, choose the destination path where you want to save the resultant PST files.
- Finally, use the Finish button to complete the conversion process.
Solution 2: Use Archiving Option to Convert Outlook OST to PST
The other most reliable and secure manual solution to save OST as PST is activating the auto archive method in Outlook. First, sync your Outlook account with the exchange server account to perform this method. After that, follow the below steps:
- Open your Outlook application, then go to the File menu and select the Options tab.
- Afterward, navigate to the Advanced option and click on the Auto Archive Settings.
- Now, define the days to run the auto archiving and choose the folders you wish to store as archived files.
- Finally, enable the archiving option and click on the Ok button.
Solution 3: Drag & Drop into a New PST File
Sometimes users also want to export the selected data from their Outlook account. In this case, they can create a new PST file in their Outlook account and drag and drop the data from the previous account. The below steps will help you to accomplish this task effectively.
- Firstly, click on the New items option in your Outlook application and tap on more items to choose the Outlook Data File option.
- Then, select the Outlook data file (.pst) and press the Ok tab.
- Now, Save the PST file to a location that is easily accessible. A new data file will be created.
- After that, select data from the older account and attempt to drop it into the new account.
- In the end, you will be prompted to move the folder inside the new account. Confirm this action by selecting Yes.
These are the top three manual approaches through which any user can effortlessly export OST file to PST format. However, manual methods can lead to data loss if any step is missed or executed incorrectly. Additionally. It is a time-consuming and complex process and also requires a deep understanding of the email file formats. Therefore, we prefer you to use a reliable and efficient third-party tool to convert OST file to PST. In the upcoming section, we will discuss one of the most prominent software for accomplishing this conversion process without any hassle.
Advanced Solution to Export OST file to PST
Cigati OST to PST Converter Tool is an extensive utility that is specially designed to convert OST file to PST and saves users time and effort compared to the manual method. This utility is easy to use and doesn’t require any technical knowledge to operate which makes it easier for non-technical users to convert Outlook OST to PST. Additionally, it reduces the risk of data loss or corruption during the conversion process.
Benefits of Using Cigati OST to PST Converter Tool
- It provides a preview function that allows users to preview all the data of their OST files before starting the conversion process.
- This software also allows you to convert OST to PDF, PST, HTML, MBOX, CSV, EML, etc.
- Users can also migrate their OST file data without attachments.
- It also helps in splitting large resultant PST files into multiple small PST files.
- With the help of this utility, users can also transfer their OST files to different email clients such as GoDaddy, HostGator, Gmail, Thunderbird, Yahoo, Office 365, etc.
Exporting OST files to PST can be a necessary process for individuals or organizations that need to access their email data in a different file format. In this blog, we have discussed the three best manual solutions and an advanced solution to export OST file to PST. However, using an advanced software solution can be a more efficient and reliable approach as it enhances the accessibility and management of email data and makes the process more compatible with both technical and non-technical users.