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Simple and Easy Solution to Export Gmail to PST File Format


If you are looking to export Gmail to PST file format, then you are at the right place. In this blog, you will get the apt solutions to complete the export procedure.

Gmail is the Google service, and it is one of the most popular email client. Everyone has an account on Gmail. The users use Gmail for both aspects, professionally and personally. Gmail is the best way to communicate with each other, and the security of Google service is always high. 

PST is a file format of Microsoft Outlook that is known as a Personal Storage Table. MS Outlook is the desktop email client. It helps in maintaining the calendars, contacts, etc. MS Outlook contains all data like meeting requests, appointments, contacts, distribution lists, tasks, notes, journals, etc. Now, before going on to the solution, we need to discuss all the possible reasons to download all emails from Gmail. 

Probable Causes to Export Gmail Emails to PST

There are some possible reasons to export Gmail to PST file, and we have mentioned them below.

  • If the user is going to delete the Gmail account permanently. Then, you want to take a backup of Gmail data like emails, contacts to PST at the desired location.
  • When the user wants to export data from their Gmail account to the Outlook program.
  • If the user wants to save their Gmail data from any disastrous situation that can lead to data loss, then PST format is the best option. 
  • When employees leave the company, they need to back up Gmail data in PST file format preferentially. 

The above listed are the probable reasons to export Gmail emails to PST. However, In some instances, users also want to export Google calendar to Office 365 which can also be possible with the help of the manual method. Now, Let’s to the solution to export Gmail messages to PST file format.

Can We Use Google Takeout to Export Gmail to PST File?

The users cannot export the Gmail mailbox directly in the Outlook data file. Hence, you can utilize the Google Takeout feature of Gmail that can backup Gmail data on the system. It is a free solution to export Gmail to the PST format. It can export Gmail emails in MBOX format, but it cannot export their files into PST file formats. 

If you are looking for a manual solution, then you can follow the next section. Here, we will discuss the traditional approach to export Gmail to Outlook PST.

Method 1: How to Manually Export Gmail to PST with MS Outlook

We will explain how we can take Gmail backup to Outlook 2016/2013. These steps are needed to execute the process.

Step 1: Transfer Gmail to Outlook

  1. Start with selecting the file menu in the Outlook app.
  2. Now, select the Add Account option in the File menu.
  3. Here, a new auto Account Setup page will be opened.
  4. You need to fill in details like Name, Gmail Address and Password, then press on Next button. 
  5. Click on the finish button. 
  6. Then, Outlook will be synced with your Gmail account, and you can see all emails of your Gmail account will appear in MS Outlook.

Step 2: Save into PST File

  1. Click on the File menu and choose Open & Export >> Import/Export.
  2. Here, choose the Export to a file option and click on the Next button.
  3. Select the Outlook Data File (.pst), and click on the Next button.
  4. You have to select the account you want to export Gmail to PST by choosing the Name and Gmail Address.
  5. Then, the user can select the Folder or Subfolder according to their requirement. And then click on the Next button.
  6. Choose the saving location, and give the PST file’s name, And select the Finish button.

These are the processes to export the Gmail emails to PST with MS Outlook. If you want to get better results, you need to execute all mentioned steps in the same sequence. Many users face some problems as they implement this process. Let us discuss the disadvantages of this method.

Drawbacks of Manual approach to Export Gmail to PST

These are some limitations of the above-discussed solution.

  • This method is highly time-consuming.
  • It is more complicated for the new user.
  • You require Technical expertise to execute this method.
  • It cannot be implemented without Outlook.
  • High chances of data corruption.

If you want to overcome all the drawbacks of the above method, that can only be executed with Outlook. Then, we will suggest the best alternative to this approach. You need to follow the next method to save Gmail emails as PST without Outlook.  

Method 2: How to Export Gmail to PST without Outlook

If you use the Gmail services and want to export Gmail as PST without using Outlook. Then, we want to inform you that only one method can migrate Gmail to PST without Outlook. We suggest the Gmail Backup Tool that is loaded with many advanced features, and it can export Gmail emails to PST without Outlook. It is the most secure and reliable tool. Everyone can easily use this tool whether they have the technical knowledge or not. This tool works on advanced technology that helps to provide error-free outputs.


This article is all about how you can export Gmail to PST with Outlook and without Outlook. We have discussed all aspects of both methods, and we found many issues in the manual solution that was completed with Outlook. This method has many drawbacks that are not good for the user experience. We suggest Gmail Backup Tool, the most secure and reliable software to get error-free results.  With the help of this tool you can save Gmail email as PDF file format and also PST, MBOX, EML, MSG, HTML, , etc. file formats.

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