To perform convert Outlook email to PDF, stay tuned with this post! In this guide, we will provide the easiest and the quickest ways to convert Outlook emails to PDF. Also, we have introduced the professional approach for the same. So keep scrolling this post, and get answers to all your queries.
Microsoft Outlook is a well-known email application service that is used globally for personal as well as professional use. It is a desktop-based email service that is widely used for sending and receiving messages. Also, it stores all its emails, contacts, calendars, notes, etc., in the PST file format. On the other hand, PDF stands for Portable document format. It is a portable file format that can be easily accessed from anywhere without any internet connectivity. Besides this, no one can perform any kind of alteration to the document.
Now, after knowing the difference between both, let’s get familiar with some of the advantages of portable document format.
Advantages to Save an Outlook Email as a PDF
As there are plenty of reasons which users need to convert Outlook email to PDF. Here in this section, we have listed some of the reasons. All you can do is read them carefully.
- You can add encryption to your PDF files to protect your data from unauthorized access.
- No one can edit PDF files, as these files are highly secured as compared to the PST file.
- PDF files are portable and can be easily viewed by anyone.
- Users can access PDF files anywhere without any internet connectivity.
All the above-listed reasons, insists the users to save Outlook message as PDF. Now, let’s begin towards the possible ways to convert Outlook emails.
Best Possible Ways to Save Outlook Email as PDF
To execute the process to convert Outlook email to PDF format, you need to follow the step-by-step in a proper sequence. In this section, we have introduced the traditional and the professional approach for the same.
Method 1: Download Outlook Email as PDF Using Print Option
In this method, using the print option, you can convert Outlook item to PDF format easily. Thus, to perform this action, users have to follow the detailed process in a proper sequence.
- Open the desktop-based Outlook application on your system or PC.
- Select the Mail that you want to print and Right-click on it.
- Now, choose the Quick print option to print the Outlook email as PDF.
- Then, enter the File Name and select the specific path for the resultant PDF file.
- At last, press the Save button to save the PST file as PDF.
Method 2: Export Outlook Email to PDF Using Another Print Method
Here we have introduced another print method to convert Outlook email to PDF. Use the step-by-step process to follow the process given below.
- Launch the Outlook email client on your system or PC.
- After that, Open the Email that you want to convert into the PDF format.
- Navigate to the File tab and select the Print tab.
- Now, click on the Print button to print the Outlook PST file as PDF.
- Here choose the Optional Features as per your choice and press the Print button.
- Then, Save the PDF file at the desired location on your PC and tap on the Save button.
Using both the above methods, you can easily convert Outlook email to PDF. But the process cannot save PST files in bulk. Also, the process consumes more time and effort of the users. Therefore, in the next method, we are going to introduce the expert’s solution using which you can convert Outlook email to PDF with attachments in bulk.
Method 3: Convert Multiple Outlook Emails to PDF With Attachments
Now, to remove all the restrictions of both the above-given solutions, we recommend users to go for the best Cigati PST to PDF Converter Tool. This is considered the one-stop solution that saves or backup Outlook PST file to PDF format instantly. Also, the software is capable of converting Outlook PST files to PDF, EML, EMLX, MBOX, CSV, MSG, and many more file formats. You can also migrate your PST file to Gmail, Yahoo Mail, Office 365, AOL, Thunderbird, etc. Additionally, this utility facilitates other multiple advanced features that provide a smooth working experience to their users.
In the above post, we have discussed the advantage of converting the OST files. Also, we have introduced the best possible ways to convert Outlook emails to PDF with attachments. However, the traditional methods are performed with some restrictions, due to which we recommend users to opt for the Outlook to PDF converter. Using this method, users can instantly convert their Outlook emails into PDF format without any effort.